Minutes of November 12, 2009

Agenda - RSU13 – Finance Committee Meeting  
THURSDAY, November 12, 2009 – 6:00PM - McLAIN BUILDING

Warrants Available at 5:30pm



Committee or Visitors


  Brian Messing, Chair

 Judith Lucarelli

 PattyMoran Wotton

  Steven Dyer

 Toni Reed

Don Choquette

  Gregory Hamlin

 John Spear

MSAD 50 Auditors-James Wadman & Associate

  Josiah Wilson

 Ruth Anne Hohfeld

Time IN: 6:00pm

Time OUT:    8:00pm


Results / Follow Up



Financial Review-Toni Reed



Brian raised concerns with the % remaining for the year.  Concerns of overrun & the need for contingency accounts.  Business manager went through some of the details of the current budget spending levels and how that affects the remaining balance. I.e.: already spent items like supplies, books, lease payments, contract services & summer maintenance work can affect the amount remaining even though these are onetime costs.  Some more reconciling and adjustments to come once federal grants are finalized and reviewed.  This should transfer some expenditures out of the local budget and increase balance remaining.


New Business:



Discussion Items:


  1. Audits-MSAD 50, final MSAD 5
  2. State Curtailment
  3. Updated 1st Quarter Spending Projections






1.     James W. Wadman presented final MSAD 50 audit report.  Ending balance for MSAD 50 minus assessment credit already applied is $512,588.00.  Approval of both MSAD 50 & 5 final audit reports will be brought to Dec 3rd Board Meeting by finance committee.

2.     Superintendent has no update for the state curtailment.  January is the expected timeframe for this news.

3.     Corrected handout from the Superintendent shows a projected ending positive balance of $405,479 come June 30, 2010.  Another balance projection will be done next quarter.






  1. Brian Messing-Wording for proposed warrant approval procedures handed out and reviewed by finance committee.  Will be brought to the Dec. 3rd Board Meeting for approval.


  1.  Greg Hamlin-Presented discussion items from the F & T meeting.  Items included were bus garage options, square footage error, possible intent of bus purchases paperwork for FY 2011. As well as discussion on future construction applications and that procedure/timeline.


Comments, Questions, Concerns, Problems, or Praise:












Don Choquette-public comment on personal financial situation for RSU taxpayers and urges finance committee, superintendent & business manager to consider this hardship while preparing this year’s FY 2011 proposed budget.