Minutes for September 8, 2009

Minutes - RSU13 Facilities and Transportation (F&T)
Sept 8th, 2009 – 5:30 pm McLain Building





 Greg Hamlin - Chair

 Jamie Doubleday

 John Spear

 Jim Kalloch

 Ruth Anne Hohfield

 Scott Hall

 George Emery

 Judy Lucarelli

 Todd Johnston

Time IN: 5:30 pm

Time OUT: 6:45 pm

 Paul Dostie


Results / Follow Up


q  Review and Make Changes to this Agenda.



q  Goal for 2010 – Facilities Audit

q  Goal for 2010 – Implement State Transportation Software

q  Discuss what are the roles, responsibilities and objectives for the F&T committee this coming year.  Any Changes?

q  Update bus parking RDHS





q  Update status of two new buses that are on order.




q  Update replacement of bus involved in accident last April

q  Review summer maintenance activities


q  Update MacDougal School boiler and other safety improvements.




Judy, Scott, and John to get together to discuss what it is we want out of the Facilities Audit and what activities need to be addressed to get there.


Waiting on the State – Probably closer to Mid Year




Suggest we go slower and review our options more closely rather than push to move right now.  Need to re-consider Traffic Patterns, Snow Removal, Radios vs Phones and obtain any permits needed and Analyze costs.


The two new buses should be operational in about 3-4 weeks.  They are due at dealer next week but more work, like lettering, is needed to become operational.


The replacement bus is at Oconnor’s (the vendor). We need to discuss with the attorney if prudent to remove radio at this time. In the mean time we will use another radio or purchase one of two budgeted. 


Scott Hall reviewed his list of summer projects.



John Spear reviewed his draft MacDougal School worksheet that will be going to Finance.

(Attached)  Key was we need to use about $82k from contingency to pay for the work at the school.  $19k for all the Misc Work (Fire Alarm, electrical, Lighting, hot water etc) and $63k for the first year of two year lease for the new boiler. 


q  Next meeting:  Tuesday Oct 13th



Topic TBD but maybe the Facilities Audit

Others topics under investigation: Underground Fuel Tanks, Water main valve, Sprinkler, and The Food Service Truck.

q  Comments, Questions, Concerns,
Problems, or Praise