Minutes for April 13, 2010


RSU13 Facilities and Transportation (F&T)
April 13th, 2010 – 5:30 pm McLain Building





 Greg Hamlin - Chair

 Jamie Doubleday

 Scott Hall

 Jim Kalloch

 Ruth Anne Hohfeld

 Todd Johnston

 George Emery

 Judy Lucarelli

 Peter Roche

Time IN: 5:30 pm

Time OUT: 6:22 pm

 Brian Messing


Results / Follow Up


q  Review and Make Changes to this Agenda.




Old Business

  • Add Air Quality at Thomaston Grammar School
    2 - Zone fans were sent with were wrong for the mounting brackets we have.  We are seeing if we can make due.  2 – Roof fans seem to be missing in transit. 



  • Facility Audit Update – Progress and State School Building Construction Application schedules - Progress

Hope is by the May Meeting we will have a status report and by the May meeting Scott, Peter and Judy will have a draft. 



  • Bus Radio License Status














  • Progress on availability of the Transportation Software and use of double bus runs next year.















  • MacDougal School – Progress if any.


  • RDHS – Electrical Issues






  • Changes in Budgeted Maint. Projects; if any


  • Committee Goals – Update



2 Roof fans are in and working.  The two zone fans are no longer being manufactured.  As such we are looking for one to fit our existing hardware.  More detail to follow.



Will have a first draft for the May Meeting. There will be 4 applications (GVHS, Gilford, Owls Head, and RDHS) that are due to the state by June 15th.


Scott and Todd are working with Linwood Lanthrop of the Knox county Emergency Mgt office. He is helping us merge our SAD 5 expired license with our current working SAD 50 license applications which then needs to go to the FCC. We don’t foresee any issues.  However, by the year end 2012 all Broadband radios, which is what we have, need to modified or replaced to narrow bands; including the license with the FCC. Many radios that are newer than 7 years maybe narrowband capable and will only need to be reprogrammed, not replaced.  For those that need replacing we may be able to ride coat tails on the Knox County Emergency Management Agency and State volume purchasing agreements. More to follow.


We have started just in time!  Bruce Johnson on networking, Joseph Knight on data entry Todd Johnston and Scott Hall have started the ten week training.  Each has expressed concern regarding implementing this in any short time period.  Besides the 10 weeks of training “all” student addresses must be entered/converted to physical not mailing addresses. Ergo the secretaries for each building must update or correct faulty physical addresses in the Infinite Campus (IC) software. Thereafter, Joseph will then import these addresses into the transportation system as soon as possible.(No small task).  In the mean time we are tidying up the double bus runs for both sides. We will need to establish both walker zones (policy) and bus stops (Mgt) by this fall.



NNTR (Nothing New to Report)


60-70% of the issues have been mitigated by replacing those faulty configurations with one surge protector per extension cord.  Our electrician is looking at the rest of the issues. 






At some point we will want to define what it is we want to report to the board at year end. 



New Business


·         Bus Inspections:  25 out of our 28 buses were inspected by the State.  All but one passed inspection with that one being fixed that same day.  The three remaining buses that were on duty that day will be scheduled for inspection.

·         RSU13 State Safety Inspection:  We will mail by the April 21st our final report on fixes that will be done / due by 4/15.  It will be close but we expect to have it all done on time.






Next meeting:  Tuesday May 11th 





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