Minutes of February 4, 2010

Rockland, Maine

February 4, 2010         

The regular meeting of the RSU #13 Board of Directors was held on Thursday, February 4, 2010 in the Conference Room at the McLain Building. 

Present were:               Ruth Anne Hohfeld, Chair      South Thomaston

                                    Jamie Doubleday, Vice-Chair  Thomaston

                                    Loren Andrews                        Cushing

                                    Steven Dyer                             Rockland

                                    George Emery                         St. George

                                    Gregory Hamlin                       Thomaston

                                    James Kalloch                         Rockland

                                    Esther Kilgour                         Rockland

                                    Brian Messing                          Rockland

                                    Julie Sanborn                           Thomaston

                                    Josiah Wilson                           St. George

                                    Patricia Moran-Wotton            Rockland

Absent (Excused):       Sally Carleton                          Owls Head

1.  CALL TO ORDER AND DECLARATION OF A QUORUM.  2.  PLEDGE OF ALLEGIANCE 3.  ADJUSTMENTS TO THE AGENDA 

Meeting was called to order by the Chair at 6:30PM.  The Pledge of Allegiance to the United States flag was given.  Adjustments to the agenda were made.

4.  PUBLIC PARTICIPATION

The following people spoke regarding the High School Study Group Recommendation:  Michelle Philbrook of Rockland, Michelle Peaco of Rockland, Angela Vachon of Saint George, Missy Stevens of Owls Head, and David Johanson of Thomaston.  The following people spoke regarding concerns about the tax impact of the 2010-2011 budget: Bill Reinhardt of Saint George and Heniz Sell of Cushing.  Chairman thanked the members of the public for coming to speak to the Board.  NO ACTION.

5.  COMMUNICATIONS:  No communications.

6.  CONSENT AGENDA

It was moved by Jamie Doubleday and seconded by Gregory Hamlin to approve the following item under the consent agenda:

a. Approval of Minutes of Regular Meeting of January 7, 2010. 

12 FOR (911) 1 ABSENT (88). VOTED.

8.b.  Overview of Many Flags/One Campus Draft Application

Alan Hinsey provided an overview of the application.  There were questions about the role of the oversight Committee and the overall process of the future of this project.  Comments from Board members should be submitted in writing to the Superintendent by Monday February 8 in order to be included in the final draft.  The application will be before the Board for a vote on March 4 before submission to the Commissioner on March 15. NO ACTION.

7.  REPORTS

A.  REPORT OF THE SUPERINTENDENT. 

Superintendent Lucarelli reported that RSU 13 enrollment is 2161.  She has been conducting staffing meetings with each administrator to prepare for pending reduction in force decisions.  She reported on the transition for MacDougal School.  She expressed appreciation to Holly Smith and her students at RDHS for the art exhibit in the Board Room.  NO ACTION.

B.  REPORT OF THE CHAIR

Ruth Anne Hohfeld, Chair, reported on The Study Group forums attended.  She expressed appreciation to those who attended.  She participated in DARE Graduation at Owls Head Central School and in meetings with MSAD 40 and Five-Town CSD Boards on the Many Flags/One Campus application.  NO ACTION.

C.  COMMITTEE REPORTS

1.  ACTIVITIES COMMITTEE

Esther Kilgour, Chair, reported on a meeting held January 28th regarding improving efficiencies in sports programs.  Minutes have been posted on the website.  She noted that the next meeting will be February 25, 2010 at 5:00PM.  NO ACTION.

2.  CURRICULUM COMMITTEE

Loren Andrews reported for the Chair, on a meeting held February 2, 2010.  The meeting focused on matters relating to High School reorganization.  The next meeting is scheduled for March 2, 2010 at 6:30PM.  Minutes have been posted on the website.  NO ACTION.

3.  FACILITIES & TRANSPORTATION

Gregory Hamlin, Chair, reported on a meeting held January 12th regarding school facilities issues and the new maintenance & Transportation facility.  The next meeting is scheduled for February 9, 2010 at 5:30PM.  Minutes have been posted on the website.   NO ACTION.

4.  FINANCE & INSURANCE

Brian Messing, Chair, reported on a meeting held January 14th regarding establishing per pupil rates for the 2010-2011 proposed budget and on the financial status of the current budget.  The next meeting is scheduled for February 11, 2010 at 6:00PM.  Minutes have been posted on the website.  NO ACTION.

5.  PERSONNEL & NEGOTIATIONS

Jamie Doubleday, Chair, reported that negotiations are on-going and the committee is meeting once a week working with the MEA and the Teamsters.  The remainder of the report will be given in Executive Session.  NO ACTION.

6.  POLICY COMMITTEE

James Kalloch, Chair, reported on a meeting held jointly with the Technology Committee on January 25th to discuss Technology Policies, most of which are before the Board.  The next meeting of the Committee will be on Tuesday, February 23rd at 5:30PM.  NO ACTION.

7.  TECHNOLOGY COMMITTEE

Loren Andrews, Chair, reported that he had nothing to add to the Policy Committee report on the meeting held jointly with Policy Committee January 25th.  Next meeting will be March 18, 2010 at 6:30PM.  NO ACTION.

8.  MID-COAST SCHOOL OF TECHNOLOGY

Josiah Wilson, representative from RSU #13, reported on a recent meeting, including the raise approved for the Director.  Representatives were asked to relay the concern of the RSU 13 Board that this raise was granted for the coming year.   The next meeting will be Wednesday, February 24, 2010 at 7:00PM.  NO ACTION.

9.  MANY FLAGS/ONE CAMPUS

Jamie Doubleday reported that the Steering Committee has accompanied Alan Hinsey to Board meetings of the Five-Town CSD and MSAD 40 to share the draft proposal.  NO ACTION.

D.  Report on First RSU 13 Writing Assessment Results

Neal Guyer, Director of School Improvement, reported that the Principals are analyzing the results of the first RSU #13 writing assessment.  NO ACTION. 

8.  BUSINESS ITEMS

C. 1. Approval of Dates for Budget Review

The Superintendent presented the budget approval process and calendar.  There was agreement about the following dates, which will be posted on the website:

6 pm 4/1         Present budget docs to Board, review revenues

6 pm 4/5         Budget work session: presentation of K-12 schools, all accounts

6 pm 4/7         Budget work session: presentation of all other accounts

6 pm 4/12       Board questions on budget

6 pm 4/14       Board questions on budget

6 pm 4/26       Admin response to questions if needed, tentative budget approval

6 pm 5/7         Board Vote on Proposed Budget

5/24 week       Budget Informational Meetings

June 1              District Meeting Vote on Proposed Budget: RDHS Auditorium

June 8              Referendum on Proposed Budget: within 10 days of District Meeting

C.2. Consideration of Local Impact for Proposed 2010-2011 Budget

The Superintendent shared with the Board the latest information about state subsidy: a reduction of $1,358,488 from the original 09-10 subsidy amount.  Combined with $1,650,000 in accumulated balances that were netted from assessments to the towns in June 2009, This creates a revenue shortfall for 10-11 just over $3,000,000.  Pending legislation may result in no Medicaid reimbursement and in loss of penalty monies for non-conforming districts, which could result is an additional $500,000 loss.  She presented three scenarios for how to overcome this lost revenue and asked the Board to consider authorizing her to prepare a budget that was reduced by $1.5 million and allowed for $1.5 million in increased taxes. 

Discussion followed.

Moved by Brian Messing and seconded by Patti Wotton to authorize the Superintendent to present a budget for Board consideration with a 3% increase in local taxes.

The vote on the motion was then taken:  7 FOR (Doubleday, Hamlin, Hohfeld, Kilgour, Messing, Sanborn, Wotton /540) 5 OPPOSED (Andrews, Dyer, Emery, Kalloch, Wilson/371) 1 ABSENT (Carleton/88). VOTED.

A. Consideration of High School Study Group Recommendation

Judy presented an overview of comments received at the 18 public forums, staff meetings, student meetings, and Board committee meetings in the previous four weeks.  She presented a summary of implementation steps identified by the Study Group in its meeting on February 1st.  She stated that the Committee no longer recommends implementation in the fall of 2010.  Discussion followed.

Moved by George Emery and seconded by Jim Kalloch that the High School Study Group recommendation to educate all students in grades 8-9 in Thomaston and all students in grades 10-12 in Rockland be implemented in the fall of 2011.

Moved by Greg Hamlin, seconded by Jamie Doubleday to close debate.  The vote to close debate carried 10 FOR (Andrews, Doubleday, Dyer, Emery, Hamlin, Hohfeld, Kalloch, Kilgour, Messing, Sanborn/759) OPPOSED (Wilson, Wotton/ 152) 1 ABSENT (Carleton/88).

The vote on the motion was then taken:  6 FOR (Emery, Hamlin, Hohfeld, Kalloch, Kilgour, Messing, /466) 6 OPPOSED (Andrews, Doubleday, Dyer, Sanborn, Wilson, Wotton /445) 1 ABSENT (Carleton/88). VOTED.

D.2. Consideration of Cooperative Middle School and High School Field Hockey Teams

Moved by Tess Kilgour, seconded by Jamie Doubleday to approve the recommendation of the Activities Committee to eliminate field hockey at Georges Valley High School and Thomaston Grammar School; and to allow the RDHS & RDMS athletic administration to pursue cooperative teams that include students of both schools in that sport.

The vote on the motion was then taken:  12 FOR (911) 1 ABSENT (88). VOTED.

D.1. Consideration of Cooperative Middle School Football Team

Moved by Tess Kilgour, seconded by Jamie Doubleday to approve the recommendation of the Activities Committee to allow students from Thomaston Grammar School and St. George Elementary school in grades 7-8 to participate in cooperative middle school football with Rockland District Middle School.

The vote on the motion was then taken:  12 FOR (911) 1 ABSENT (88). VOTED.

E. Consideration of Policies in First Reading:  Policies Relating to Technology

Moved by Jim Kalloch, seconded by Brian Messing to approve the following policies as amended in first reading:

2.50 Student Computer and Internet Use Policy and Procedures

2.51 Student use of Electronic Devices

4.21 Employee Computer and Internet Use Policy and Procedures

The vote on the motion was then taken:  12 FOR (911) 1 ABSENT (88). VOTED.

F. Consideration of a Request for a Leave of Absence: removed from consideration

9.  ANNOUNCE UP-COMING MEETINGS

A list of up-coming meetings was announced, and notification will be sent to the Board members.  NO ACTION.

G. Consideration of Superintendent’s Goals and H. Collective Bargaining

Moved by Jamie Doubleday, seconded by Tess Kilgour to go into executive session to discuss Collective Bargaining. 

The vote on the motion was then taken:  12 FOR (911) 1 ABSENT (88). VOTED.

Entered Executive Session at 10:09 pm.  Returned to Public Session at 10:54 pm

10. ADJOURNMENT

It was moved by Steven Dyer and seconded by Esther Kilgour that the meeting be adjourned.  12 FOR (911) 1 ABSENT (88). VOTED.

Meeting adjourned at 10:59PM.

                                    _________________________________________________

                                    Dr. Judith M. Lucarelli, Secretary/RSU #13 School Board