Minutes of December 3, 2009

Rockland, Maine

December 3, 2009          

 

The regular meeting of the RSU #13 Board of Directors was held on Thursday, December 3, 2009 in the Conference Room at the McLain Building.  Present were:  

                                                Ruth Anne Hohfeld, Chair                 South Thomaston

                                                Jamie Doubleday, Vice-Chair            Thomaston

                                                Loren Andrews                                  Cushing

                                                Sally Carleton                                    Owls Head

                                                Steven Dyer                                       Rockland

            George Emery                                    St. George

                                                Gregory Hamlin                                 Thomaston

                                                James Kalloch                                    Rockland

                                                Esther Kilgour                                    Rockland

                                                Brian Messing                                    Rockland

                                                Josiah Wilson                                     St. George

                                                Patricia Moran-Wotton                      Rockland

Absent (Excused):           Julie Sanborn                                             Thomaston

 

1.  CALL TO ORDER AND DECLARATION OF A QUORUM.  2.  PLEDGE OF ALLEGIANCE  

Meeting was called to order by the Chair at 6:30PM.  The Pledge of allegiance of the United States flag was given. 

 

4.  PUBLIC PARTICIPATION

None

 

5.  COMMUNICATIONS

Letter of resignation from Jessica Leavitt, teacher at Lura Libby School.

 

6.  CONSENT AGENDA

It was moved by Gregory Hamlin and seconded by Jamie Doubleday to approve the following items under the consent agenda:

a.  Approval of Minutes of Regular Meeting of November 5, 2009

b.  Approval of Minutes of Special Meeting of November 16, 2009

c.  Acceptance of Resignations

     1)  Jessica Leavitt as teacher at Lura Libby School

d.  Approval of Procedure for Approving Warrants

e.  Appointment of non-employee coaches:

     1)  Wayne Judkins, 7th and 8th Grade Boys Basketball (West Side)

     2)  Katie Crandell, Yearbook Coordinator (West Side)

     3)  Jim Strong, Boys JV Basketball Coach (West Side)

11 FOR (846) 1 ABSTENTION (Dyer/80) 1 ABSENT (73). VOTED.

 

7.  REPORTS

a.  REPORT OF THE SUPERINTENDENT. 

Superintendent Lucarelli reported on the following items that did not require Board action: 1) Enrollment for RSU #13 for November was 2,152 students in Grades K-12.  2) Amount of curtailment for the remainder of this school year was $518,000.  3) Material for the closing of MacDougal School has been forwarded to the Department of Education.  Material has been posted to the website.  Any citizen interested in commenting on the closing should use the form on the website.   She further updated the Board on financial matters and transition matters for the schools.  4) A schedule has been drawn up for art teachers to have students’ works on display at the Central Office.  NO ACTION.

 

b.  CHAIR’S REPORT

Ruth Anne Hohfeld, Chair, reported on the following items:  1) Negotiations continue to take many hours, and she thanked the committee for their hard work.  2) Attended the performances of “Twelfth Night” at Georges Valley High School and “The Wiz” at Rockland District High School. 3) Announced that Teresa Brewster of Lura Libby School was awarded the October prize in the “Exquisite Prompt Writing Contest”.  4) The District-wide writing prompt assessments have been done, and the staff are using the results to better assist students. 5) Rebecca Shields has been active in the Maine Math and Science Alliance and has received a smart board for her classroom.

6) Encouraged Board members to check their folders on a regular basis.  7) Announced several holiday fairs being held at the various RSU buildings.  NO ACTION.

 

c.  COMMITTEE REPORTS

1.  ACTIVITIES COMMITTEE

Esther Kilgour, Chair, reported that her committee did not meet.  The next meeting will be on January 28th at 5:00PM.  NO ACTION.

 

2.  CURRICULUM COMMITTEE

Sally Carleton, Chair, reported on a meeting held December 1st.  The Committee heard an update on the Gifted/Talented Program, trimester report cards at MacDougal School, draft policies dealing with curriculum, and review of the draft for the district-wide writing assessment.  Next meeting will be January 5, 2010 at 6:30PM.  NO ACTION.

 

3.  FACILITIES & TRANSPORTATION

Gregory Hamlin, Chair, reported on a meeting held November 10th.  Discussion took place regarding a facilities audit in 2010.  The Committee was also updated on the repairs at MacDougal School.  Any school construction plans have to be submitted by March 15th and capital improvement projects by June 15th.  The fuel tanks have been inspected and should pass for this year.  Next meeting is December 8th at 5:30PM.  NO ACTION.

 

4.  FINANCE & INSURANCE

Brian Messing, Chair, reported on a recent meeting held to review the financial status of the RSU.  The Committee reviewed the audits for MSAD #5 and MSAD #50.  After their review, the amount of $512,000 is to be returned to the MSAD #50 municipalities, and $268,000 to the municipalities in MSAD #5.  The Committee finalized the procedures for approving warrants, and reviewed and concur on the approval for the bus lease and the bus storage facilities.  Next meeting will be December 10th at 6:00PM.

 

5.  PERSONNEL & NEGOTIATIONS

Jamie Doubleday, Chair, reported on the number of negotiations sessions to date, as well as the committee’s approval for contract adjustments to Toni Reed, Business Manager, and Scott Hall, Maintenance and Transportation.  The remainder of her report will be given in executive session.  NO ACTION.

 

6.  POLICY

James Kalloch, Chair, reported on a meeting held November 9th at which time it was decided to bring four policies forth for first reading.  The policies are also in the process of being added to the District’s website.  Next meeting will be December 15th at 5:30PM.  NO ACTION.

 

7.  TECHNOLOGY

Loren Andrews, Chair, requested that his report be given later in the meeting.  NO ACTION

 

8.  MID-COAST SCHOOL OF TECHNOLOGY

Josiah Wilson, Board representative, reported on a recent meeting of the MCST Board.  NO ACTION.

 

9.  MANY FLAGS/ONE CAMPUS

Jamie Doubleday reported on a recent meeting with Alan Hinsey and John Spear to review the work to be done on the application.  Another meeting is scheduled for December 10th to start working on the application, which must be submitted in March.  NO ACTION.

 

d.  PRESENTATION ON TECHNOLOGY

Loren Andrews, Chair of the Technology Committee, reviewed the goals of the committee, and then introduced teachers Dwight Blue and Steffany Tribou of RDHS who gave an overall review of a classroom lesson.  Glenn Eichel, Technology Coordinator, reported that the parent portal is open at RDMS.  If there are any problems, parents should check with their child’s school.  Discussion and questions were asked of the members doing the presentation.  NO ACTION.

 

8.  BUSINESS ITEMS

a.  Acceptance of audit reports for MSAD #5 and MSAD #50.

It was moved by Brian Messing and seconded by Steven Dyer to accept the auditors reports for MSAD #5 and MSAD #50 for the 2008-2009 fiscal year.  12 FOR (926) 1 ABSENT (73). VOTED.

 

b.  Approve refund to town of year-end balances

It was moved by Esther Kilgour and seconded by Sally Carleton, to approve the following refunds to the municipalities of RSU #13:

                Cushing                                                               $  134,961.53

                Owls Head                                                                57,437.17

                Rockland                                                                 160,099.41

                St. George                                                               231,288.37

                South Thomaston                                                     50,861.42

                Thomaston                                                             146,338.10

12 FOR (926) 1 ABSENT (73). VOTED.

 

C1.  Approval of Skate Park at Gilford Butler School

Gregory Hamlin, Chair of the Facilities and Transportation Committee, gave an overview of the request from South Thomaston.  It was recommended to grant a five year lease with an option to renew.

 

It was moved by Esther Kilgour and seconded by Jamie Doubleday to approve the recommendation of the Facilities and Transportation Committee for construction of a skate park at Gilford Butler School.  12 FOR (926) 1 ABSENT (73). VOTED.

 

e.  Approval of Professional Learning Community Support System Certification Handbook

This request was moved up on the agenda.  Superintendent acknowledged the work of the Recertification Committee, Lynda Baum, Colleen Kreps, Ellen Spring, and Patricia Mellor.

 

It was moved by Loren Andrews and seconded by Jamie Doubleday to approve the Professional  Learning Community Support System Certification Handbook. 

 

Discussion followed.  The vote was then taken:  9 FOR (694) 1 OPPOSED (Wilson/72) 2 ABSTENTIONS (Messing, Wotton/160) 1 ABSENT (73). VOTED.

 

C2.  Decision regarding lease of transportation/maintenance facility

Gregory Hamlin, Chair of the Facilities & Transportation Committee, Superintendent Lucarelli, and John Spear gave an overview of the rationale for leasing the facility. 

 

It was moved by Esther Kilgour and seconded by Loren Andrews to approve the lease of the transportation and maintenance facility. 

 

Discussion followed. The vote was then taken:  10 FOR (774) 2 OPPOSED (Wilson, Wotton/152) 1 ABSENT (73). VOTED.

 

d.  CONSIDERATION OF POLICIES IN FIRST READING

It was moved by James Kalloch and seconded by Gregory Holmes to approve the following policies in first reading:

JLCD                       Administration of Medication to Students

New                      Formation of New Clubs and Activities

IHCDA                   Post-Secondary Enrollment Options

EEA                        Transportation Policy

12 FOR (926) 1 ABSENT (73). VOTED.

 

f.  CONTRACT ADJUSTMENTS

It was moved by Jamie Doubleday and seconded by Esther Kilgour, to increase the salary of Toni Reed, Business Manager from $68,000 to $71,000 due to added responsibility for maintenance and transportation, and Scott Hall, Maintenance and Transportation Director from $60,000 to $63,000 due to added responsibility for transportation  for the 2009-2010 school year.  10 FOR (774) 2 OPPOSED (Wilson/Wotton/152) 1 ABSENT (73). VOTED.

 

9.  UP-COMING MEETINGS

Dates and times of meetings are as follows.  All are held at McLain School:

a.       Curriculum Committee 6:30 pm December 1st  

b.      Facilities & Transportation Committee 5:30 pm December 8th 

c.       Finance Committee 6:00 pm December 10th

d.      Policy Committee 5:30 pm December 15th 

e.      Technology Committee 6:30 pm December 17th 

f.        Activities Committee 5:00 pm January 28th

g.       School Board 6:30 pm January 7th  

NO ACTION

 

10.  EXECUTIVE SESSION

It was moved by Jamie Doubleday and seconded by Esther Kilgour to go into executive session for the purpose of consideration of the Superintendent’s Goals and Collective Bargaining.  12 FOR (926) 1 ABSENT (73). VOTED.

 

Into executive session at 8:55PM.  Out of executive session at 10:06PM.

 

11.  ADJOURNMENT

It was moved by Jamie Doubleday and seconded by Esther Kilgour that the meeting be adjourned.  12 FOR (926) 1 ABSENT (73). VOTED.

 

Meeting adjourned at 10:07PM.

 

                                                _________________________________________________

                                                Dr. Judith M. Lucarelli, Secretary/RSU #13 Board of Directors