Agenda for November 10, 2009

Agenda - RSU13 Facilities and Transportation (F&T)
Nov 10th, 2009 – 5:30 pm McLain Building





 Greg Hamlin - Chair

 Jamie Doubleday

 John Spear

 Jim Kalloch

 Ruth Anne Hohfield

 Scott Hall

 George Emery

 Judy Lucarelli

 Todd Johnston

Time IN: 5:30 pm

Time OUT:  X:xx pm

 Tess Kilgour,


Results / Follow Up


q  Review and Make Changes to this Agenda.




New Business


q  Facility Audit Update – A goal for 2010 - Consensus was consolidating the studies we have would be a good start point. Then compare and contrast the buildings / studies with an eye towards finding issues and identifying opportunities.  This would be a work in progress in that as we go we will adjust our activities based on the findings

q  Update on repairs and new boiler at MacDougal. New boiler is operational. Electrical work complete. Still need to get approved BGS roof shovel program in place.

q  Update Bus Parking – Last time it was suggested we go slower and review our options more closely. An Option: May have a proposal for space on Eltee Circle in Thomaston (off  Dexter Street Ext in Thomaston) to review and discuss.


q  State School Building Construction Application schedules. Integrated, Consolidated, 9-16 Educational Facilities   application form (Many Flags) is out and completed applications are due on or before 3/15/2010. New Construction/Renovation for Major Capital Improvement Program application form is scheduled to be out 11/15/2009 and completed applications are due on or before 6/15/2010. 



q  Square Footage of RDMS Reported in Error – Last Spring F & T was given and reported the square footage of the RDMS at 128,000 square feet, when in fact it has now been verified that it is actually 53,377. While this has not resulted in any decisions being affected it did lead to under reporting the cost per square foot for this building back in April.

Bus Lease/Purchase for 2010/2011 the forms need to be in to the state by 11/25. Judy suggests that we may want to submit multiple requests to keep open possibility to procure, with state assistance, enough buses to implement “single runs” on a RSU wide basis. We can always withdraw applications at a later date, but can’t submit additional requests after the deadline.





OLD Business

q  Goal for 2010 – Implement State Transportation Software. Still on track for between Christmas vacation and February.


q  Fuel Tanks – Four tanks on the east side failed inspection.  One will have a temp fix with a boot over certain pipes (approx $2k). One has to have all the piping replaced (Building to tank approx $10k) and the other two will need to be budgeted this coming year.  Good news is none of the tanks are leaking. 

q  Discuss proposal for a memorial Skate Park at Guilford Butler from South Thomaston parent. We asked for a simple site plan (Plot the estimated 60 by 70 foot square on one of our site maps). The parents and select person will follow up on insurance, plot plan, and a review by Scott Hall to make sure it will not interfere with any school operations (Wells, septic, plowing, etc.)


















If available and ready









q  Next meeting:  Tuesday Dec 8th



Topic TBD


q  Comments, Questions, Concerns,
Problems, or Praise