Minutes of September 3, 2009

Rockland, Maine

September 3, 2009      

 

The regular meeting of the RSU #13 Board of Directors was held on Thursday, September 3, 2009 in the Conference Room at the McLain Building.  Present were:  

                                                Ruth Anne Hohfeld, Chair            South Thomaston

                                                Loren Andrews                                 Cushing

                                                Sally Carleton                                     Owls Head

                                                Steven Dyer                                       Rockland

                                                George Emery                                   St. George

                                                Gregory Hamlin                                                Thomaston

                                                James Kalloch                                    Rockland

                                                Esther Kilgour                                    Rockland

                                                Brian Messing                                    Rockland

                                                Julie Sanborn                                     Thomaston

                                                Josiah Wilson                                     St. George

                                                Patricia Moran-Wotton                 Rockland

Absent (excused):

                                                Jamie Doubleday, Vice-Chair      Thomaston

 

1.  CALL TO ORDER   2.   PLEDGE OF ALLEGIANCE   3.  ADJUSTMENTS TO THE AGENDA

Meeting was called to order by the Chair at 6:32PM.  The Pledge of allegiance of the United States flag was given.  Adjustments to the agenda were made.

 

4.  PUBLIC PARTICIPATION

Audrey Buffington of South Thomaston spoke regarding math scores and the RSU #13 curriculum.  She also acknowledged Patricia Kurr and Laura Curtis for the fine beautification work they did at RDMS in preparation for the opening of school.  The Chair thanked Mrs. Buffington for attending the meeting.

 

5.  COMMUNICATIONS

Letters from citizens of South Thomaston and Owls Head were previously forwarded to the RSU #13 Board of Directors.  NO ACTION.

 

6.  CONSENT AGENDA

It was moved by Sally Carleton and seconded by Esther Kilgour to approve the following items under the consent agenda:

1.  Consideration of Minutes of Regular Meeting of August 6, 2009

2.  Acceptance of Resignations

a. Chuck Jewitt as Guidance Counselor at South and Gilford Butler Schools

b. Kristen O’Neil as Band Teacher at Georges Valley High School

3.  Final Approval of Policies in Second Reading

a.  GBGAA Blood Borne Pathogens

b.  GCI Professional Staff Development Opportunities

c.  GCSA-R Employee Computer and Internet Use Rules

d.  IHBA Individualized Education Programs

e.  IHBAA Referral/Pre-Referral Policy

f.  IHBAA-R Referral/Pre-Referral Procedures

g.  IHBAC Child Find Policy

h.  IHBAL Grievance Procedure for Persons with Disabilities

i.  IKE Promotion, Retention, and Acceleration of Students

j.  ILD Educational Research: Student Submission to Surveys, Analyses, or Evaluations

                        k.  IMBB Exemption from Required Instruction

l.   JEA Compulsory Attendance

m. JFAA Student Residency

n.  JFAB Admission of Non-Resident Students

o.  JFABD Admission of Homeless Students

p.  JICH Drug and Alcohol Use by Students

q.  JICIA Weapons, Violence, and School Safety

r.  JICJ Student Use of Electronic Devices

s.  JKF Disciplinary Removal of Students with Disabilities

t.  JKF-R Disciplinary Removal of Students with Disabilities Administrative Procedure

u.  JKGA Time Out Rooms and Therapeutic Restraints

v.  JKGA-R Procedures on Time Out Rooms and Therapeutic Restraints

w. JLCB Immunization of Students

x.  JLCC Communicable Diseases

y.  JLDBG Reintegration of Students from Juvenile Correctional Facilities

z.  JRA Student Educational Records

aa. JRA-E Annual Notice of Student Education Records and Information Rights

4.  Teacher Nominations

a.  Andrea Lovell, RTI Interventionist [GVHS]

b.  Hope Hersom, School Counselor [South and GBS]

5.  Change the Final Inservice Day in the Approved Calendar for 2009-2010 for East Side Teachers from 

      March 12th to May 14.

6.  Appointment of Coaches

                a.  Steffany Tribou as: RDHS volunteer Field Hockey Assistant/JV Coach

12 FOR (926) 1 ABSENT (73).  VOTED.

 

6A.  STUDENT REQUEST

Bethany Snow, senior at Georges Valley High School came before the Board requesting a waiver of the graduation requirement stating a second year of physical education is necessary for graduation.  She would like to take a darkroom course instead.  Discussion followed.  Robert Beverage, GVHS Principal, also spoke to the issue.  The Superintendent recommended that the waiver not be granted because making an exception sets aside the graduation requirements for GVHS from the MSAD #50 Policy.

 

It was moved by Esther Kilgour and seconded by James Kalloch that the Board grant an exception to the graduation requirement policy waiving the second year of physical education requirement for Bethany Snow due to her involvement in sports.  7 FOR (538) 5 OPPOSED (Andrews, Carleton, Hohfeld, Wilson, Wotton/388) 1 ABSENT (73).  VOTED.

 

7.  SUPERINTENDENT’S REPORT

The Superintendent reported on several items that did not require Board action at this time:

1) School year opened on August 26th.  Teachers spent time across the district by grade level and department.  Extremely busy start.  2) Information from RSU #13 principals as to the opening of school.  3) NutriKids did not meet their commitment, but have agreed to rectify the situation.  4) Thanked the staff for taking the required Infinite Campus training.  5) Bus yard at RDHS is in the permit process.  Will not be on the Rockland Planning Board agenda for September.  6) Enrollment for the opening of school shows 2,165 total in the RSU. 7) Stimulus funds were provided to vaccinate employees and students for the regular seasonal flu.  Parents must submit a signed form for their students to be vaccinated.  8) Reviewed MEA data that was received for reading and math.  NO ACTION.

 

8.  CHAIR’S REPORT

Ruth Anne Hohfeld reported on the following:  1) Her attendance at the RSU #13 opening workshop on August 26, 2009.  Jamie Doubleday and George Emery also were in attendance.  2) Introduction of the building administrators in RSU #13.  3) Thanked Scott Hall and his crew for the preparation of the buildings for 2009-2010.   4) Reminded the Board of the workshop on September 22nd at 6:30PM.  5) Informed the Board that they have folders at the Central Office and should check them regularly for mail, etc.  NO ACTION.

 

9a.  ACTIVITIES COMMITTEE

Esther Kilgour, Chair, reported on a meeting held August 27th.  Minutes will be distributed.  The next meeting will be September 24th at 6PM where the committee will be discussing cooperative Middle School football and the eligibility policy.  NO ACTION.

 

9b.  CURRICULUM COMMITTEE

Sally Carleton, Chair, reported on the September 1st meeting.  An update was given on the Gifted/Talented Program.  A report will be given to the committee next month from the Ad Hoc Committee.  Neal Guyer, Director of School Instruction is working on putting together an update on curriculum initiatives.  Next meeting will be October 6th at 6:30PM.  NO ACTION.

 

9c.  FACILITIES AND TRANSPORTATION

Greg Hamlin, Chair, reported on a meeting held August 11th.  The Committee discussed its role, responsibility and goals.  Minutes were distributed.  Next meeting will be September 8th at 5:30PM.  NO ACTION.

 

9d.  FINANCE

Brian Messing, Chair, reported on a meeting held August 13th to discuss and review the roles and establish a format for fiscal responsibility.  Meetings are scheduled monthly for the second Thursday at 6PM.  Next meeting will be September 10th at 6:00PM.  NO ACTION.

 

9e.  NEGOTIATIONS

Report will be given in Executive Session.  NO ACTION.

 

9f.  POLICY

James Kalloch, Chair, reviewed the policies coming forward for first and second reading.  After the September meeting, no more than 5 policies will be brought forth per meeting.  Next meeting will be September 15th at 5:30PM.  NO ACTION.

 

9g.  TECHNOLOCY

Loren Andrews, Chair, reported on a recent meeting to discuss the Infinite Campus program with Glenn Eichel, Technology Director.  The next meeting the committee will be developing goals for the next year.  This meeting is scheduled for September 17th at 6:30PM.  NO ACTION.

 

9h.  MID-COAST SCHOOL OF TECHNOLOGY

James Kalloch, Board representative, reported on a recent meeting.  Officers were elected for the coming year, with Edmund Hartt being elected Chair.  NO ACTION.

 

9i.  MANY FLAGS

Loren Andrews, Board representative, reported that the foundation continues to meet.  No word has been received regarding the application process.  NO ACTION.

 

10a.  APPROVAL OF PROPOSAL TO REPLACE THE BOILER AT MacDOUGAL SCHOOL

John Spear, Business Manager, reported that six RFPs were issued.  Five attended the pre-bid conference, and three submitted proposals.  It was recommended that Thayer Corporation be awarded the bid at a price not to exceed $112,834.00

 

It was moved by Esther Kilgour and seconded by James Kalloch that the Board authorize the administration to expend up to $112,834.00 for a larger boiler system at MacDougal School through Thayer Corporation. 

 

Discussion followed.

 

The vote was then taken:  7 FOR (541) 5 OPPOSED (Dyer, Messing, Sanborn, Wilson, Wotton/385) 1 ABSENT (73).  VOTED.

 

10b. APPROVAL OF POLICIES IN SECOND READING

It was moved by Sally Carleton and seconded by James Kalloch that the Board approve Policy DJ – Purchasing Requirements – in second reading.  8 FOR (614) 4 OPPOSED (Dyer, Messing, Wilson, Wotton/312) 1 ABSENT (73). VOTED.

 

It was moved by Esther Kilgour and seconded by Julie Sanborn that the Board approve Policy GBGAA –R – Blood Borne Pathogens Exposure Control Plan – in second reading.  11 FOR (853) 2 ABSENT (Doubleday, Hamlin/146).  VOTED.

 

It was moved by Esther Kilgour and seconded by Patricia Wotton that the Board approve Policy GCCA – Recruiting and Hiring of Administrative Staff – in second reading.  10 FOR (781) 1 ABSTENTION (Wilson/72) 2 ABSENT (Doubleday, Hamlin/146). VOTED.

 

It was moved by Esther Kilgour and seconded by Sally Carleton that the Board approve Policy IHBGB – Supplemental Statement of Rights for Students with Disabilities Enrolled by Parents in Private Schools.  11 FOR (854) 1 ABSTENTION (Wilson/72) 1 ABSENT (73). VOTED.

 

10c. CONSIDERATION OF POLICIES IN FIRST READING

It was moved by Esther Kilgour and seconded by Josiah Wilson to approve the following policies in first reading:

BBA – School Board Powers and Duties

EEA – Student Transportation Services

EFC – Free and Reduced Price Food Services

JICDA – Student Code of Conduct

12 FOR (926) 1 ABSENT (73). VOTED.

 

10d. APPROVAL OF PROVIDING A COOPERATIVE CHEERING PROGRAM AT THE MIDDLE SCHOOL LEVEL

It was moved by Loren Andrews and seconded by Sally Carleton that the Board approve the formation of a cooperative cheering program for the middle school level involving RDMS, Thomaston Grammar, and St. George Schools.  12 FOR (926) 1 ABSENT (73). VOTED.

 

10e. EMPLOYMENT OF A TITLE I TEACHER AT MacDOUGAL SCHOOL

It was moved by Esther Kilgour and seconded by Loren Andrews to employ Karen Wheelis as Title IA Reacing Teacher at MacDougal School for the 2009-2010 school year.  12 FOR (926) 1 ABSENT (73). VOTED.

 

10f. EXTRA-CURRICULAR APPOINTMENTS

It was moved by Esther Kilgour and seconded by James Kalloch to approve the following extra-curricular appointments for the 2009-2010 school year:

Marie Sprague                  Thomaston Grammar School Girls Soccer Coach

Regan Llanto                      GVHS Boys JV Soccer Coach

12 FOR (926) 1 ABSENT (73). VOTED.

 

10g. DISCUSSION

Loren Andrews requested that the schools provide art work for the RSU #13 Board room.  The Superintendent stated that she will be in contact with the art teachers regarding same.  NO ACTION.

 

10h. EXECUTIVE SESSION

It was moved by Esther Kilgour and seconded by Steven Dyer that the Board go into executive session for the purpose of negotiations.  12 FOR (926) 1 ABSENT (73). VOTED.

 

Into executive session at 8:50PM.  Out of executive session at 9:08PM.

 

It was moved by Esther Kilgour and seconded by Patricia Wotton that the Board approve the change of Dental insurance carriers to Delta Dental, Plan 4 effective October 1, 2009 at a cost up to $432.00 per employee.  12 FOR (926) 1 ABSENT (73). VOTED.

 

12.  ADJOURNMENT

It was moved by Esther Kilgour and seconded by Julie Sanborn that the meeting be adjourned. 12 FOR (926)_ 1 ABSENT (73). VOTED.

 

Meeting adjourned at 9:09PM.

 

 

 

 

                                                _________________________________________________

                                                Dr. Judith M. Lucarelli, Secretary/RSU #13 Board of Directors