Minutes of May 28, 2009

Rockland, Maine

May 28, 2009      

The regular meeting of the RSU #13 Board of Directors was held on Thursday, May 28, 2009 at the St. George School .  Present were:

                                                      Ruth Anne Hohfeld, Chair                  South Thomaston

                                                      Sally Carleton                                                      Owls Head

                                                      Jamie Doubleday                                    Thomaston

                                                      Steven Dyer                                                      Rockland

                                                      George Emery                                                      St. George

                                                      Greg Hamlin                                                      Thomaston

                                                      James Kalloch                                                      Rockland

                                                      Esther Kilgour                                                      Rockland

                                                      Josiah Wilson                                                      St. George

                                                      Patricia Wotton                                                      Rockland

 

Absent (Excused):                  Loren Andrews                                                      Cushing

Brian Messing                                                      Rockland

Julie Sanborn                                                      Thomaston

 

A budget information meeting was held at 6:00PM.

 

Meeting was called to order by the Chair at 6:42PM.  

 

The pledge of allegiance of the United States flag was given.  Adjustments to the agenda were given.

 

It was moved by Greg Hamlin and seconded by Steven Dyer that the minutes of the Regular Meeting of April 30, 2009, Special Meeting of May 4, 2009, and special meeting of May 12, 2009 be approved as presented.  10 FOR (779) 3 ABSENT (220). VOTED.

 

PRESENTATIONS.  1) Woody Moore, School Health Coordinator.  2) Rob Beverage, Principal of Georges Valley High School. 3) Larry Schooley, Principal of St. George School.  The Chair thanked them for their presentations to the Board. 

 

COMMUNICATIONS.  The Superintendent distributed a letter that she had sent to the Commissioner of Education regarding the weighted votes.  There has been no response to date.

 

SUPERINTENDENT’S REPORT.  The Superintendent reported on the following items that did not require Board action:  1) Attending staff meetings in each school.  2) Wants to form a teacher advisory committee with representatives from each school to discuss issues teachers have around the consolidation.  3) Visits have been made at the St. George, Cushing and Lura Libby Schools.  4) Two nominees being presented to the Board; one for special education and one for science.  5) Distributed current budget status for the RSU formation.  NO ACTION.

 

CHAIR’S REPORT.  Ruth Anne Hohfeld reported the following:  1) Attended the Cushing School art fair and concert, 2) Attended the RDMS and RDHS chorus and band concert, 3) All budget meetings are over, and the validation vote will be held on Tuesday, June 2nd.  She asked that Board members attend at 5:45PM to meet with the moderator.  4) All surveys have been returned and she will distribute the information to the Board before the 12th.  NO ACTION.

 

FINANCE COMMITTEE.  The Superintendent reported that all banking bids have been reviewed and the Board will be taking action on them.  NO ACTION.

 

PAGE 2                                                                        REGULAR MEETING                                                      MAY 28, 2009

 

CURRICULUM COMMITTEE.  Sally Carleton, Chair, reported on a meeting May 19th to discuss PLC work in both the east and west side schools.  The next meeting will be June 16th at 5:00PM.  NO ACTION.

 

ACTIVITIES COMMITTEE.  Esther Kilgour, Chair, reported on a recent meeting where the committee went over the inventory for extra-curricular activities.  The next meeting will be June 17th at 5PM and the committee will be discussing the inventory for athletics, as well as cycles for uniforms.  NO ACTION.

 

FACILITIES & TRANSPORTATION.  Greg Hamlin, Chair, reported that minutes of the last meeting were distributed.  The Committee is looking at all the buildings, and the costs for running the facilities.  The Committee is also reviewing inventory of buses and vans.  The next meeting will be June 3rd at 5PM to discuss summer projects.  NO ACTION.

 

POLICY COMMITTEE.  Jamie Doubleday, Chair, reported that the Policy Committee is meeting twice a month, and is going through the required policies first.  The next meeting will be June 10th at 3PM at McLain.  NO ACTION.

 

PERSONNEL & NEGOTIATIONS.  Jamie Doubleday, Chair, noted that her report will be given in executive session.  The next meetings are scheduled for June 2nd and 8AM and June 8th at 8AM.  NO ACTION.

 

MID-COAST SCHOOL OF TECHNOLOGY.  Josiah Wilson, Board representative, reported on a recent meeting held on May 27th.  He encouraged all Board members to attend the meetings.  NO ACTION.

 

MANY FLAGS.  Jamie Doubleday, Representative, reported on a discussion held recently with representative Chuck Kruger.  The House has passed the legislation, and thought that the senate had as well.  After the Governor signs the legislation, the application process will begin as soon as the paperwork is developed.  NO ACTION.

 

GIFTED & TALENTED AD HOC COMMITTEE.  Patricia Wotton, Chair, reported that the Committee had a brief overview of the gifted programs, and where the RSU would like to see the programs headed in the future.  The next meeting will be with the principals and the gifted & talented instructors.  The committee will be notified.  NO ACTION.

 

It was moved by Esther Kilgour and seconded by Greg Hamlin that the following policies be approved in second reading:

                  DJC:                                    Petty Cash Accounts

                  DJF:                                    Purchasing and Contracting: Procurement Staff Code of Conduct

10 FOR (779) 3 ABSENT (220).  VOTED.

 

Policy DJ – Bidding and Purchasing Requirements will be going back to the Committee for further review.

 

It was moved by Esther Kilgour and seconded by Greg Hamlin that the following policies be approved in first reading:

                  CB-R:                                    Superintendent Job Description

                  CBC:                                    Powers and Responsibilities of the Superintendent

                  DN:                                    School Properties Disposition.

 

 

 

 

 

PAGE 3                                                                        REGULAR MEETING                                                                        MAY 28, 2009

 

There was discussion on some changes to the policies.  These will be referred back to the Committee for correction.

 

The vote was then taken on the policies, as amended:  9 FOR (707) 1 OPPOSED (Wilson/72) 3 ABSENT (220). VOTED.

 

It was moved by Greg Hamlin and seconded by Patricia Wotton that John Hodges be employed as a science teacher at Georges Valley High School for the 2009-2010 school year.  10 FOR (779) 3 ABSENT (220). VOTED.

 

It was moved by Esther Kilgour and seconded by Sally Carleton that Adam Bullard be employed as a special education at Rockland District Middle School for the 2009-2010 school year. 10 FOR (779) 3 ABSENT (220). VOTED.

 

It was moved by Josiah Wilson and seconded by Patricia Wotton that Scott Hall be employed as Maintenance Director for RSU #13.  8 FOR (619) 2 ABSTENTIONS (Dyer, Kalloch/160) 3 ABSENT (220). VOTED.

 

It was moved by Greg Hamlin and seconded by Steven Dyer That the office of Machias Savings Bank to purchase revenue anticipation note(s) of the Maine Regional School Unit #13 in the original principal amount not to exceed eight hundred thousand dollars ($800,000) with an interest rate per annum on the outstanding principal amount thereof equal to 2.37% , be and the same hereby is accepted and approved.  Further, that the Board of School Directors of Maine Regional School Unit #13 hereby authorizes a borrowing in the amount not to exceed eight hundred thousand dollars ($800,000) from Machias Savings Bank on behalf of the school unit, with interest on the principal amount thereof at a rate of 2.37% per annum, principal and interest to be paid no later than the scheduled maturity date on June 30, 2010, which borrowing is in anticipation of revenues for the fiscal year ending June 30, 2010.  Further, that under and pursuant to the provisions of Title 20A, MRSA, Section 1311 and any other applicable authority under the laws of the State of Maine, The Chairperson of the Board of School Directors and the Treasurer of the school unit be and they are hereby authorized to borrow in anticipation of revenues from Machias Savings Bank in the name and on behalf of the school unit the sum of up to eight hundred thousand dollars ($800,000) at the per annum interest rate of 2.37%, and that the Chairperson of the Board of School Directors and the Treasurer be and they are hereby authorized to issue revenue obligation securities of Maine Regional School Unit #13 in an aggregate principal amount not to exceed eight hundred thousand dollars ($800,000) and to execute and deliver a note or notes under the seal of the school unit attested by the Secretary, dated on or about July 2, 2009, in such form as the Chairperson of the Board of School Directors and the Treasurer may approve; and that the appropriate officials of the school unit be and hereby are authorized to execute and deliver on behalf of the school unit such other documents and certificates as may be required in connection with such borrowing; and that no part of the proceeds of said borrowing shall be used, directly or indirectly, to acquire any securities and obligations, the acquisition of which would cause the notes to be “arbitrage bonds” or “private activity bonds” within the meaning of Section 148 or 141, respectively, of the Internal Revenue Code of 1986, as amended (the “Code”); and that the revenue anticipation note(s) issued pursuant hereto be designated as qualified tax-exempt obligations within the meaning of Section 265 (b) (3) (B) (ii) of said Code; and that the Chairperson of the Board of School Directors and the Treasurer be and they are hereby authorized to covenant on behalf of the school unit to file any information report and pay any rebate due to the United States in connection with the issuance of said note(s), to take all other lawful actions necessary to insure the interest on the note(s) will be excluded from the gross income of the owners thereof for purposes of federal income taxation and to refrain from taking any action which would cause interest on the note(s) to become includable in the gross income of the owners thereof.  9 FOR (707) 1 ABSTENTION (Wilson/72) 3 ABSENT (220). VOTED.

 

It was moved by Steven Dyer and seconded by Patricia Wotton that the Board approve the selection of Camden National Bank as the primary bank for RSU #13 payroll and accounts payable.  9 FOR (706) 1 OPPOSED (Doubleday/73) 3 ABSENT (220).  VOTED.

 

PAGE 4                                                                        REGULAR MEETING                                                      MAY 28, 2009

 

It was moved by James Kalloch and seconded by Esther Kilgour that it is hereby resolved that RSU #13 shall participate in the Group Life Insurance Program under the Participating Local District Program of the Maine Public Employees Retirement System.  The level of coverage includes Basic, Supplemental, and Dependent.  The effective date of participation is July 1, 2009, and coverage is elected for the following classification of employees:  Included: All former school support employees of MSAD #50 who become employed by the RSU and who were participants in the Group Life Insurance Program as an employee of SAD #50’s GLI plan immediately prior to becoming employed by the RSU.  Excluded:  All other employees of RSU #13.  10 FOR (779) 3 ABSENT (220). VOTED.

 

UP-COMING MEETINGS.  Dates were given, and a listing will be mailed to all members.  NO ACTION.

 

It was moved by Jamie Doubleday and seconded by Sally Carleton that the Board go into executive session  for the purposes as outlined in 1 MRSA Sub-section 405 (6) (D).  9 FOR (706) 1 ABSENT (Hamlin/73) 3 ABSENT (220). VOTED.

 

Into executive session at 8:40PM.  Out of executive session at 9:21PM.

 

It was moved by Esther Kilgour and seconded by James Kalloch to approve the salaries of the non-aligned personnel.  9 FOR (707) 1 OPPOSED (Wilson/72) 3 ABSENT (220). VOTED.

 

It was moved by Esther Kilgour and seconded by Josiah Wilson that the meeting be adjourned.  10 FOR (779) 3 ABSENT (220).  VOTED.

Meeting adjourned at 9:23PM.